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OFFICE OF THE PORT MANAGER

• Ensures compliance and proper implementation of policies, guidelines, systems and procedures in port operations, finance, human resource & administrative services, safety and environmental, port security, business development & real estate management, among others.
• Recommends improvement of policies, guidelines, systems, standards and procedures, among others.
• Provides safety and security of people, cargoes and facilities.
• Ensures that all fees, dues and charges due the PPA are duly billed, collected and accounted for.
• Reviews, evaluates, approves and signs required legal papers and submit recommendation to the Head Office.
• Reviews contracts assigned including resolutions and other pertinent legal documents required; cargo handling and lease contracts as well as permits.
• Renders opinions, observations, comments, and/or decisions/rulings on port operations, human resources, administrative & legal matters affecting the PMO, among others.
• Attends to criminal, civil and administrative cases.
• Enhances port viability, marketability and productivity.
• Supervises the day-to-day operations of the port.
• Performs other related functions.

 

FINANCE DIVISION

• Recommends improvement of policies, rules and regulations on human resource management and administrative matters for the efficient operation of the PMO and its terminal offices.
• Implements administrative matters involving records management, property & supply management, procurement & general services and human resource policies, system and guidelines.
• Implements all functions related to human resource management and administrative services.
• Monitors compliance of office rules and regulations, among others.
• Conducts administrative investigation and recommends disciplinary action against an employee.
• Directs the procurement, storage, issuance and inventory of supplies and other office materials.
• Directs the general services functions like building maintenance, janitorial services, property utilization, repair and maintenance and transportation services.
• Directs the implementation of an efficient and effective communication flow and records management system.
• Studies and recommends training needs and development interventions of the PMO employees.
• Prepares human resources and administrative reportorial requirements and submits to head Office & other external agencies.
• Performs other related functions.

 

ENGINEERING SERVICES DIVISION

• Recommends improvement of policies, rules and regulations on engineering matters.
• Implements engineering policies, guidelines, procedures, rules and regulations.
• Implements repair and maintenance work.
• Prepares/conducts pre-feasibilities of port development projects, program of work for repair and maintenance projects.
• Undertakes and controls the effective execution of rehabilitation and/or maintenance works including minor construction works.
• Prepares designs, plans specifications, estimates and related documents of engineering projects for approval of the Head Office.
• Reviews/evaluates/implements Program of Works (POWs), variation orders, time extensions and related documents of all engineering projects for approval of the Head Office.
• Assists in the processing of maintenance contracts and ensure compliance with the provisions of the contract and other bidding documents.
• Prepares tender and bid documents for engineering projects.
• Conducts ocular inspection and prepares cost estimates of damages inflicted by port users on port facilities and plants.
• Prepares & updates port master development plans in the short, medium and long range as required by Head Office.
• Supervises PMO-implemented projects.
• Inspects and monitors engineering projects implemented by the PMOs.
• Prepares engineering reportorial requirements and submits to Head Office & other external agencies.
• Performs other related functions.

 

PORT POLICE DIVISION

• Recommends improvement of policies, rules and regulations on port safety and security policy rules and regulations.
• Implements port safety and security policies, guidelines, procedures, rules and regulations.
• Implements security measures on passengers, cargoes, vessels and port facilities.
• Supervises private security agencies within the port premises.
• Controls and regulates the flow of vehicles and people within the terminal phases.
• Arrests, investigates and files appropriate charges before the judicial and quasi-judicial bodies for violations of port rules and regulations, the revised Penal Code and other special laws.
• Establishes linkages and coordination on police and security matters with other government law enforcement and intelligence agencies.
• Submits and updates port facility security assessment and port facility security plans of the base port and terminals in accordance with the International Ship and Port Facility Security (ISPS) Code and National Security Programme for Sea Transport and Maritime Infrastructure.
• Maintains peace and order within the port premises.
• Prepares port safety and security reportorial requirements and submits to Head Office & other external agencies.
• Performs other related functions.

 

PORT SERVICES DIVISION

• Recommends and implements rules and regulations, standards, systems and procedures in the efficient operation and safe delivery of marine services in the ports, in such areas as vessel operations, pilotage, ancillary services and other marine-related services.
• Implements port and marine operations policies, guidelines, procedures, rules and regulations.
• Enforces appropriate port rules and regulations promulgated by the Authority.
• Analyzes, studies and recommends action on documents involving cargoes and vessels and on applications for licenses/permits to operate cargo handling and other port ancillary services.
• Monitors the operations of private ports under the jurisdiction of the PMOs regarding compliance with Certificate of Registration (CORs) and PTOs and decides on appropriate actions to be undertaken.
• Consolidates port statistical data.
• Establishes safety standards in the movement of vessels, cargoes, passengers and pedestrians in the ports directly managed by PPA.
• Establishes environmental standards/rules relative to port and marine operations within the ports.
• Provides technical assistance to port users and other agencies relative to the implementation of port operations policies, regulations, systems and procedures.
• Recommends and implements rules and regulations, standards, systems and procedures in the efficient operation and safe delivery of marine services in the ports, in such areas as vessel operations, pilotage, ancillary services and other marine-related services.
• Undertakes periodic inspection and inventory of the port facilities/services to ensure the cleanliness of the terminal premises.
• Assists in the conduct of performance evaluation of cargo handling operators.
• Supervises directly the day-to-day terminal and harbor operations.
• Prepares port operations reportorial requirements and submits to Head Office & other external agencies.
• Performs other related functions.

 

TERMINAL MANAGEMENT OFFICES

• Supervises directly the day-to-day port operations.
• Ensures the compliance of port operators with the standards, rules and regulations promulgated by the PPA.
• Assesses and collects the required charges on cargoes and vessels, the share of PPA on operators’ income and rentals.
• Ensures the proper safekeeping and accounting of collection and submits financial reports.
• Identifies facilities that need repair and maintenance.
• Undertakes periodic inspection and inventory of the port facilities; ensures cleanliness of the terminals.
• Ensures port safety and security within the terminal.
• Collects and consolidates port statistical data.
• Performs other related functions.